📍 Location: Remote (US-based in VA, NC or FL only)
💼 Employment Type: Part Time W-2 Employee (15-20 hours/week to start)
🛠️ Department: Operations
🕒 Office Hours: Monday - Thursday 8-4 EST
My Virtual Bookkeeper is a fast-growing firm that helps business owners understand their numbers, grow more profitable companies, and breathe easier knowing their finances are under control.
We’re all about making business feel less chaotic by building strong systems, clear communication, and real relationships. Our team thrives on continuous improvement, integrity, and supporting one another as we grow.
We’re looking for a resourceful and detail-driven Operations & Admin Assistant to help keep our internal systems, client communication, and special projects running smoothly behind the scenes.
This role is ideal for someone who loves to organize chaos, take initiative, and streamline processes. You’ll start by supporting daily operations — managing inboxes, updating documents, assisting with onboarding, and polishing workflows — and grow into a key player who helps run the firm.
If you're the kind of person who notices broken links, sends thoughtful follow-ups, and is always thinking a few steps ahead, you’ll thrive here.
✏️ Manage and organize internal and client-facing email
✏️ Support client onboarding, including forms, Zoom calls, follow-ups, and routing
✏️ Update and maintain internal systems (Notion, Google Drive, Calendly, Slack, etc.)
✏️ Assist with light website edits and manage referral links, signatures, and info consistency
✏️ Handle internal projects like building the employee handbook, contract organization, and SOP creation
✏️ Create and follow repeatable workflows for your own recurring tasks
✏️ Help identify and implement improvements to internal systems and client processes
✏️ Research and pursue collaboration opportunities (e.g., podcasts, partnerships, events)
✏️ Support basic social media posting and content scheduling using templates
✏️ Research local networking opportunities (e.g., chamber of commerce, BNI, Alignable)
This is not a complete list. As the company grows, your responsibilities and opportunities for impact will grow with it.